Tips : Simple Productivity for Organizing Your Work Life


Tips : Simple Productivity Tips for Organizing Your  Work Life

Productivity means the effectiveness of productive effort, especially in industry, as measured in terms of the rate of output per unit of input.

1. Start the day with structured 'me time': Go through email and social media updates that have piled up overnight and triage the backlog. Knock out quick responses and referrals, so other people can start working on tasks. Schedule the bigger tasks. And delete the stuff that is informational or not important.

2. Use commute time to complete coordination tasks: It’s crazy not to use commute time to winnow out time-intensive tasks.

3. Reduce all meeting times by 25 percent: You will get the same amount of work done, because so much time is wasted dealing with conference call setup and useless banter.

4. Schedule regular breaks during the day: Running from back-to-back meetings is not productive, because you get tired and lose focus. Block off time in your calendar and take breaks. Making these breaks a routine increases predictability, creating a regular schedule to keep your mind organized. If you can afford it, take a 10- to 20-minute power nap after lunch, too.

5. Work 'offsite' when it makes sense: When you need to write a document or research a topic, the absence of office interruptions will improve concentration.

7. Switch off popup notifications on mobile devices and on desktop: Don’t let applications interrupt your concentration with annoying popup messages. Shut them off

8. Converse, don’t email: Pick up the phone or walk down the hall and talk directly to colleagues. For geographically remote folks, use chat.

9. Chop up big problems into smaller chunks: This will reduce the feeling of overload and the procrastination associated with taking on big jobs

10. Use checklists for repetitive tasks to reduce errors: Particularly when you are overworked or are operating under time constraints, checklists keep you on track.

by David Lavenda ( 18th Aug 2015)                                                                                      Written                                                           
                                                                                                                      

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